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TERMS AND CONDITIONS OF PARTICIPATION IN FNB INGREDIENTS EXPO 2023
THE PARTICIPANT/EXHIBITOR ACKNOWLEDGES AND ACCEPTS THE FOLLOWING TERMS AND CONDITIONS OF PARTICIPATION:
ARTICLE 1: INTRODUCTION
1.1 FNB INGREDIENTS EXPO 2023 IS A BUSINESS-TO-BUSINESS (B2B) EXHIBITION, TO BE HELD AT DUSSEHRA MAIDAN, INDORE FROM MAY 25-27, 2023.
1.2 THE OPENING HOURS OF THE EXHIBITION FOR VISITORS WILL BE FROM 10.00 AM - 6.00 PM ON ALL DAYS.
ARTICLE 2: ELIGIBILITY
2.1 MANUFACTURERS, SUPPLIERS, DISTRIBUTORS, WHOLESALERS, TRADERS, DEALERS, AGENCIES, EXPORTERS AND IMPORTERS OF FOOD PRODUCTS AND FOOD INGREDIENTS ARE ELIGIBLE FOR PARTICIPATION.
2.2 INTERESTED EXHIBITORS SHALL CONTACT AD NETWORK MEDIA THOUGH EMAIL AND/OR PHONE FOR SPACE BOOKING WITH EMAIL CONFIRMATION FROM AD NETWORK MEDIA CONTAINING THE SPECIFIC HALL NO. & BOOTH NO. PRIOR TO BOOKING OF EXHIBITION SPACE. IT IS TO BE NOTED THAT SPACE BOOKING WILL BE STRICTLY ON FIRST-COME-FIRST-SERVED BASIS.
2.3 AD NETWORK MEDIA RESERVES THE RIGHT TO SELECT THE EXHIBITORS BASED ON THE COMPATIBILITY OF THEIR PRODUCTS.
2.4 THE PARTICIPATION OF ANY POLITICAL ORGANIZATION IS STRICTLY FORBIDDEN.
ARTICLE 3: APPLICATION & ALLOCATION OF BOOTH
3.1 ALLOCATION OF BOOTHS/STALLS TO PRIVATE (DOMESTIC) EXHIBITORS WILL BE MADE AS PER THE BOOTH SELECTION MADE BY THEM, SUBJECT TO FULFILMENT OF THE ELIGIBILITY ON FIRST-COME-FIRST-SERVED BASIS ONLY ON RECEIPT OF FULL PAYMENT.
3.2 AD NETWORK MEDIA RESERVES THE RIGHT TO REORGANIZE THE LOCATION OF BOOTHS WITHOUT ANY RIGHT OF COMPENSATION TO THE EXHIBITORS ON ACCOUNT OF THE REORGANIZATION, EVEN AFTER THE FINAL ALLOCATION.
3.3 IN CASE OF A DECREASE IN SIZE OF THE BOOTH, DUE TO THE AFORESAID REORGANIZATION, THE DIFFERENCE IN COST WILL BE REFUNDED BY AD NETWORK MEDIA. IN CASE OF AN INCREASE IN SIZE OF THE BOOTH, DUE TO THE AFORESAID REORGANIZATION, THERE WILL BE NO DIFFERENCE IN COST.
3.4 THE CHANGE IN LOCATION OR SIZE OF BOOTH DOES NOT CONFER THE RIGHT OF COMPENSATION OF ANY SORT ON THE EXHIBITOR. HOWEVER, THE EXHIBITOR MAY OPT NOT TO PARTICIPATE, IN WHICH CASE THE PARTICIPATION CHARGES PAID TO AD NETWORK MEDIA SHALL BE REFUNDED AFTER THE EXHIBITION WITHIN A PERIOD OF 30 DAYS.
ARTICLE 4: DISPLAY RULES
4.1 ONLY PRODUCTS AS PER THE PRODUCT/DISPLAY CATEGORY FOR WHICH BOOKING IS MADE WILL BE DISPLAYED IN THE BOOTH. AD NETWORK MEDIA RESERVES THE RIGHT TO REMOVE THE EXHIBITS LIKE MACHINERY EQUIPMENT/OTHERS THAT DO NOT COMPLY WITH OR DEVIATE FROM THE NOTIFIED PRODUCT CATEGORIES. EXHIBITS WILL ALSO BE REMOVED IF IT IS FOUND THAT THIRD-PARTY INTELLECTUAL PROPERTY RIGHTS (IPR) /COPYRIGHTS ARE BEING VIOLATED.
4.2 EXHIBITS SHALL BE DISPLAYED INSIDE THE BOOTHS ONLY, IN SUCH A WAY THAT IT DOES NOT INTERFERE WITH THE NEIGHBOURING BOOTHS WHETHER VISUALLY OR ACOUSTICALLY.
4.3 EXHIBITORS DISPLAYING FOOD AND BEVERAGES AND CONDUCTING SAMPLING WITHIN THEIR BOOTHS ARE REQUIRED TO MANDATORILY COMPLY WITH THE FOLLOWING: -
A) COMPLY WITH THE PREVAILING NATIONAL AND LOCAL MUNICIPAL DIRECTIVES.
B) MAINTAIN CLEANLINESS AND HYGIENE AT ALL TIMES.
4.4 AD NETWORK MEDIA SHALL HAVE THE RIGHT TO CLOSE THE STALL, IF THE ALLOTTED STALL HAS BEEN SUBLET TO ANOTHER PARTY OR ANY UNAUTHORIZED PERSONNEL IS PRESENT IN THE STALL.
4.5 NO CHANGES WILL BE ACCEPTABLE FROM THE APPROVED LAYOUT PLAN. EXHIBITORS WILL HAVE TO STRICTLY ABIDE BY THESE NORMS OF AD NETWORK MEDIA. CHANGING THE ATTRIBUTES OF THE ALLOTTED STALL, FOR INSTANCE - NUMBER OF OPEN SIDES, REMOVAL/ADDITION OF PARTITION WALLS/PANELS ETC. IS STRICTLY PROHIBITED.
4.6 IF ANY EXHIBITOR VACATES THE BOOTH BEFORE THE CLOSURE OF THE EVENT, AD NETWORK MEDIA SHALL RESERVE THE RIGHT TO RE-ALLOT THE VACATED BOOTH TO OTHER PARTICIPANT ON PROPORTIONAL RATE BASIS. THE VACATING EXHIBITOR SHALL NEITHER BE ENTITLED TO CLAIM BACK THE BOOTH ONCE VACATED NOR BE ELIGIBLE FOR ANY REFUND.
ARTICLE 5: SALE OF PRODUCTS
5.1 EXHIBITORS WHO WILL BE MAKING RETAIL SALES DURING THE EXHIBITION AT THEIR BOOTH MAY DO SO PROVIDED THAT THEY STRICTLY COMPLY WITH ALL APPLICABLE LAWS, RULES ETC. INCLUDING TAX REGULATIONS.
5.2 ALL EXHIBITORS DESIROUS OF MAKING RETAIL SALE ARE REQUIRED TO CLEARLY DISPLAY THE PRICES OF ALL PRODUCTS ON SALE, NEATLY PRINTED.
5.3 ALL EXHIBITORS (DOMESTIC AND FOREIGN) WHO WILL BE MAKING SPOT SALE DURING THE EXHIBITION SHALL REGISTER THEMSELVES UNDER THE GOODS AND SERVICE TAX (GST), AS PER APPLICABLE RULES OF GST BEFORE COMMENCING ANY BUSINESSES. ENTITIES THAT ARE ALREADY REGISTERED UNDER GST IN THE STATE OF MADHYA PRADESH SHALL CONTINUE TO USE THEIR EXISTING GSTIN, BY ADDING THE BOOTH ADDRESSES AS AN ADDITIONAL
PLACE OF BUSINESS FOR MAKING SUPPLIES AT FNB INGREDIENTS EXPO 2023 AND FOLLOW THE PROVISIONS OF CENTRAL GOODS AND SERVICE TAX ACT 2017 AND RULES FORMED THERE UNDER.
5.4 AD NETWORK MEDIA WILL NOT BE A PARTY TO ANY DISPUTE ARISING OUT OF ANY QUALITY PROBLEMS OR OTHERWISE BETWEEN THE CUSTOMERS AND THE EXHIBITORS. IF AD NETWORK MEDIA IS PUT TO ANY LOSS FOR THE ACTS OF OMISSION AND/OR COMMISSION OF/BY THE PARTICIPANT, THE
SAME SHALL BE MADE INDEMNIFIED BY SUCH PARTICIPANT.
5.5 EXHIBITORS ARE PROHIBITED FROM SELLING/DISPLAYING/EXHIBITING/DEALING/PROMOTING ANY GOODS IN WHICH TRADING OF ANY FORM IS BANNED/RESTRICTED/LIMITED/PROHIBITED OR IS OF ENDANGERED SPECIES AS NOTIFIED BY A PARLIAMENTARY ACT OR BY STATE LAWS OR BY INTERNATIONAL CONVENTIONS.
ARTICLE 6: CONSTRUCTION & DISMANTLING
6.1 BOOTHS WILL BE AVAILABLE TO EXHIBITORS IN SHELL SCHEME (BUILT-UP) AND BARE SCHEME.
6.2 SHELL SCHEME (MIN SIZE 9 SQM): BUILT-UP BOOTH WILL BE MADE AVAILABLE WITH STANDARD AMENITIES, AN INDICATIVE LIST OF WHICH IS AS
FOLLOWS: ONE COUNTER, FOUR CHAIRS, FOUR SPOTLIGHTS, ONE TRASH BIN, ONE POWER POINT, FITTED CARPET AND GENERAL CLEANING.
6.3 BARE SCHEME EXHIBITORS MAY BUILD THEIR OWN BOOTHS PROVIDED THE MINIMUM AREA BOOKED BY THEM IS 36 SQM., SUBJECT TO THE APPROVAL OF THE BOOTH DESIGN AND PLAN BY AD NETWORK MEDIA. BARE SPACE PARTICIPANTS WILL BE GIVEN POSSESSION ONLY AFTER SUBMITTING THE APPROVAL FROM AD NETWORK MEDIA.
6.4 POSSESSION OF BARE SPACE BY DOMESTIC AND FOREIGN PARTICIPANTS WILL COMMENCE W.E.F. 10.00 AM ON 21ST MAY, 2023
6.5 THE BOOTH CONSTRUCTION SHALL BE COMPLETED BY EXHIBITORS WHO OPT FOR BARE SPACE PRIOR TO 6.00 PM ON 24TH MAY, 2023 AFTER WHICH NO CONSTRUCTION ACTIVITY SHALL BE PERMITTED.
6.6 THE DISPLAY ARRANGEMENT OF THE STALL SHALL BE COMPLETED BY ALL EXHIBITORS PRIOR TO 9.00 AM ON 25TH MAY, 2022.
ARTICLE 7: PAYMENT TERMS
7.1 PARTICIPATION CHARGES SHALL BE REMITTED BY PARTICIPANTS THROUGH ONLINE BANK TRANSFERS ONLY.
A. NO OTHER PAYMENT METHOD IS ACCEPTABLE.
B. ALL PROCESSING AND BANK CHARGES SHALL BE BORNE BY THE APPLICANT.
C. NO ‘CHARGE-BACK’ SHALL BE ALLOWED IN CASE OF PAYMENTS MADE THROUGH DEBIT OR CREDIT CARDS.
ARTICLE 8: CANCELLATION AND REFUND
8.1 A FULL REFUND IS ALLOWED IN THE FOLLOWING SCENARIOS:
A. THERE IS A CHANGE IN EXHIBITION DATES AND/OR A CHANGE OF CITY (INDORE) DUE TO WHICH AN EXHIBITOR IS UNABLE TO PARTICIPATE.
B. NO ALLOTMENT IS MADE BY AD NETWORK MEDIA.
C. IF FOR ANY REASON THE EXHIBITION IS CANCELLED.
8.2 ALL REFUND SHALL BE PROCESSED AFTER THE COMPLETION OF THE EXHIBITION AND MAY TAKE UP TO A MAXIMUM OF 30 DAYS TIME SUBJECT TO THE RECEIPT OF REQUIRED TDS CERTIFICATES, BANK DETAILS, CORRECT PAN/GST OR ANY OTHER INFORMATION/DOCUMENTS W.R.T. THE REFUND.
ARTICLE 9: FORCE MAJEURE
9.1 IF AT ANY TIME, DURING THE CONTINUANCE OF THIS CONTRACT, THE PERFORMANCE IN WHOLE OR IN PART, BY EITHER PARTY, OF ANY OBLIGATION UNDER THIS CONTRACT IS PREVENTED OR DELAYED BY REASON OF WAR, OR HOSTILITY, ACTS OF THE PUBLIC ENEMY, CIVIC COMMOTION, SABOTAGE, ACT OF STATE OR DIRECTION FROM GOVERNMENTAL AUTHORITY, EXPLOSION, EPIDEMIC, PANDEMIC, QUARANTINE RESTRICTION, STRIKES AND LOCKOUTS (AS ARE NOT LIMITED TO THE ESTABLISHMENTS AND FACILITIES OF THE PARTIES), FIRE, FLOODS, NATURAL CALAMITIES OR ANY ACT OF GOD (HEREINAFTER REFERRED TO AS “EVENT”), PROVIDED NOTICE OF HAPPENINGS OF ANY SUCH EVENT IS GIVEN BY THE EFFECTED PARTY TO THE OTHER, WITHIN 5 CALENDAR DAYS FROM THE DATE OF OCCURRENCE THEREOF, NEITHER PARTY SHALL, BY REASON OF SUCH EVENT, BE ENTITLED TO TERMINATE THIS CONTRACT, NOR SHALL EITHER PARTY HAVE ANY SUCH CLAIMS FOR DAMAGES/COMPENSATION/COSTS/EXPENSES AGAINST THE OTHER, IN RESPECT OF SUCH NON-PERFORMANCE OR DELAY IN PERFORMANCE PROVIDED THE CONTRACT SHALL BE RESUMED AS SOON AS PRACTICABLE,
9.2 AFTER SUCH EVENT COMES TO AN END OR CEASES TO EXIST. THE DECISION OF AD NETWORK MEDIA AS TO WHETHER THE SERVICE MAY BE SO RESUMED OR NOT, SHALL BE FINAL AND CONCLUSIVE. EXHIBITOR MAY OPT FOR A FULL REFUND IF THE EXHIBITION IS CANCELLED.
ARTICLE 10: INSURANCE & EXCLUSION OF LIABILITY
10.1 PARTICIPANTS WILL INSURE THEIR EXHIBITS, DISPLAY MATERIAL, STAND FIXTURES, PERSONNEL AND OTHER PROPERTY AGAINST DAMAGE ARISING OUT OF RISKS, SUCH AS FIRE, THEFT ETC.
10.2 EXHIBITORS ARE ADVISED TO INSURE AGAINST CLAIMS ARISING OUT OF BODY INJURY AND/OR PROPERTY DAMAGE IN THE FORM OF A PUBLIC LIABILITY INSURANCE.
10.3 EXHIBITORS ARE REQUIRED TO INDEMNIFY AD NETWORK MEDIA AGAINST ANY DAMAGE TO EXHIBITION HALL/GROUND, STRUCTURE OR PROPERTY CAUSED BY EXHIBITOR, ITS STAFF OR BY AGENTS ACTING ON THE BEHALF OF THE EXHIBITOR.
10.4 AD NETWORK MEDIA, ITS REPRESENTATIVES OR ITS AGENTS SHALL BE EXCLUDED FROM ANY LIABILITY FOR DAMAGES, REGARDLESS OF THE LEGAL NATURE OF THE CLAIM. THIS APPLIES PARTICULARLY TO DAMAGE CLAIMS FOR VIOLATIONS OF INTELLECTUAL PROPERTY RIGHTS (IPR), LOGO, PATENT, TRADEMARK, ETC. AND OF THE PRINCIPLES OF GOOD FAITH IN CONTRACTING, NEGLECT OF DUTY OR CLAIMS OF PROPERTY, DAMAGE OR FINANCIAL LOSSES. THE EXHIBITOR SHALL NOT BE ENTITLED TO ANY COMPENSATION FROM THE ORGANISER OR REDUCTION IN PARTICIPATION CHARGES ON THESE ACCOUNTS.
ARTICLE 11: ARBITRATION, JURISDICTION, RIGHTS & OBLIGATIONS
11.1 IN CASE OF ANY DISPUTE, BOTH THE PARTIES SHALL MAKE ALL EFFORT TO RESOLVE BY WAY OF CONCILIATION PROCESS. IN THE EVENT OF ANY DOUBT, DISPUTE OR DIFFERENCE ARISING UNDER THE TERMS & CONDITIONS/CONTRACT (EXCEPT AS TO MATTERS, THE DECISION TO WHICH IS SPECIFICALLY PROVIDED UNDER THIS CONTRACT) REMAINS UNRESOLVED; BOTH THE PARTIES TO THE TERMS & CONDITIONS/CONTRACT WILL MUTUALLY APPOINT A SOLE ARBITRATOR. THE PROVISIONS OF INDIAN ARBITRATION & CONCILIATION ACT 1996 (AS AMENDED FROM TIME TO TIME) SHALL APPLY ON BOTH THE PARTIES.
11.2 THE FEE PAYABLE TO THE ARBITRATOR SHALL BE PAID EQUALLY BY BOTH THE PARTIES. THE LANGUAGE USED IN THE ARBITRAL PROCEEDINGS SHALL BE ONLY IN ENGLISH. THE VENUE OF THE ARBITRATION PROCEEDING SHALL BE THE OFFICE OF AD NETWORK MEDIA, INDORE, MADHYA PRADESH.
11.3 ALL DISPUTES ARISING OUT OF AND IN RELATION TO THE TERMS & CONDITIONS/CONTRACT BETWEEN THE PARTIES HEREIN SHALL BE GOVERNED BY INDIAN LAWS, SUBJECT TO THE JURISDICTION OF THE COURTS OF INDORE ONLY.
11.4 THE PRIOR WRITTEN CONSENT FROM AD NETWORK MEDIA SHALL BE REQUIRED FOR ANY EXHIBITOR TO ASSIGN THE RIGHTS AND OBLIGATIONS ARISING FROM OR IN CONNECTION WITH THIS DOCUMENT TO A THIRD PARTY.
ARTICLE 12: COVID-APPROPRIATE BEHAVIOUR
12.1 ALL EXHIBITORS, THEIR STAFF OR AGENTS ACTING ON THE BEHALF OF THE EXHIBITORS SHALL STRICTLY ADHERE TO THE COVID-19 RELATED PROTOCOL AND GUIDELINES ISSUED BY THE CENTRAL AND STATE GOVERNMENT FROM TIME-TO-TIME.
12.2 IN CASE OF ANY EXHIBITOR, ITS STAFF OR BY AGENTS ACTING ON BEHALF OF THE EXHIBITOR ARE FOUND TO BE VIOLATING ANY COVID-19 RELATED PROTOCOL AND GUIDELINES, THE ORGANISER MAY RESTRICT ENTRY OF SUCH PERSONS INSIDE THE EXHIBITION.
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